Elbow Valley
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CLUBHOUSE RENTALS

A Beautiful Setting

Our Residents Clubhouse is a perfect space for both community and private events. The clubhouse features two floors plus a full kitchen and a kitchenette and may be rented by the floor or the entire building. Both floors provide an intimate setting suitable for a variety of events. Community events open to everyone in Elbow Valley may be booked at no charge. Private events such as weddings and parties will be charged a rental fee.

Located in a beautiful setting, our clubhouse features 1,200 square feet of space on the main floor. The main floor is beautifully furnished, featuring large windows and sliding doors that open onto a wrap-around deck overlooking the lake and beach areas. The view provides the perfect backdrop for any event. A kitchenette, washroom, wood-burning fireplace and multiple seating areas make this the perfect space to host any function.

The lower level of the clubhouse features 1,200 square feet of un-furnished, open-concept space. It is adaptable to a number of activities, with a full kitchen and commercial fridge, a dance floor area, two washrooms, and a large wrap-around patio overlooking the adjoining lakefront.

Who can book the clubhouse?

The Residents Clubhouse is available for bookings or rentals by both Elbow Valley residents and the general public.

Can I serve alcohol?

Yes, you may serve alcohol at your event provided you follow certain guidelines and obtain the necessary license. A liquor license from the AGLC must be obtained by the organizer and provided to the Residents Club three days prior to your event. You will also need to obtain Liquor Liability Insurance, which may be done through the Residents Club for a fee. Lastly, you will need to have a non-drinking, responsible, person designated as the bartender. They cannot consume alcohol during the event.

Where can we park?

There is a parking lot adjacent to the clubhouse.

Can I decorate the clubhouse?

Yes, you may. The caveat is that nothing can be used to hang pictures or decorations that will deface the clubhouse in any way, and/or damage walls and/or paint finishes. Please be aware that many forms of tape fall into this category, as they may damage walls or other surfaces. Using wall tacks is strictly prohibited. No confetti, rice or glitter is allowed, and your security deposit will be charged for cleaning if those items are evident after the event.

How do I book the clubhouse?

If you wish to book the clubhouse you may do so by using the Clubhouse Rental Request Form, contacting us for information, or by visiting the clubhouse during business hours to confirm availability and costs.

There are two types of events that may be booked at the clubhouse – Community and Private:  Community Events (events open to the entire Elbow Valley community) may be booked at no charge.  Private Events are charged at an hourly rate (see Costs).

A walk-through of the facility will be held prior to your event and you will receive a key and instructions for the security alarms at this time. The key must be returned the day following your event.

Costs

Residents Non Residents
ONE LEVEL ONE LEVEL
Under 4 hours $175 ($183.75) Under 4 hours $350 ($367.50)
4-8 hours $300 ($315.00) 4-8 hours $600 ($630.00)
8+ hours $450 ($472.50) 8+ hours $900 ($945.00)
FULL BUILDING FULL BUILDING
Under 4 hours $225 ($236.25) Under 4 hours $550 ($577.50)
4-8 hours $400 ($420.00) 4-8 hours $800 ($840.00)
8+ hours $550 ($577.50) 8+ hours $1100 ($1155.00)

 

Outdoor Reservation

  • Falls under Lower Level booking.
  • Must be aware that the lawn area is still available to residents and not exclusive to their booking.
  • Still require alcohol insurance/permitting. May require a different license or insurance but will check with Alpine Insurance.

To Reserve

A $50 deposit is required to hold your desired date and is applied to your total rental cost. The deposit is forfeited if bookings are canceled.

Alcohol

Alcohol may not be served without applicable permitting and insurance.

  • A Special Event Permit from AGLC is required to serve alcohol, an approximate cost is $10
  • EVRC will help facilitate liability Insurance through our broker, an approximate cost is $110.00 with $2.20 credit card fee.

Cleaning

  • A $500 damage deposit will be required for all bookings, provided with the final balance. This will be held until after the event to confirm no damage charges apply.
  • We will cover the cost of a cleaner if there are multiple bookings over a weekend when there is no staff to confirm the state the clubhouse has been left. We will schedule the cleaner for Saturday or Sunday morning depending on the dates of bookings.
  • If there is only one booking for the weekend, our cleaners will clean the building as usual on Sunday evening. If additional cleaning is required due to the event, the additional charges for this will be deducted from the booking rate. Any additional revenue will go to the reserve fund.

 

NON-EVRC, neighboring HOAs

Neighboring HOAs can rent the clubhouse at the same cost to residents.

 

Non-EVRC Bookings

The Executives must approve a booking request from a non-resident of Directors. To keep the amenity valuable to the community, the rate of booking will be double the cost than residents rates and the damage deposit will be $1000 in anticipation of non-residents having less respect towards the clubhouse. The cheque will be deposited to ensure funds are available.  The following details must be provided for approval:

  • Name of Organizing Group
  • Type of Event
  • Estimated People
  • One level or Whole Building
  • Liquor License Required

 

ONE LEVEL  
Under 4 hours $350 ($367.50)
4-8 hours $600 ($630)
8+ hours $900 ($945
FULL BUILDING  
Under 4 hours $450 ($472.50)
4-8 hours $800 ($840)
8+ hours $1100 ($1155)

Are there any restrictions?

All events must end by 10 p.m., Sunday through Thursday, and by 1 a.m. for Friday and Saturday evening events. Clean-up is to commence immediately following the event. It is important to note that the rental hours should encompass both the setup and taking down times of the event.

The upper level of the clubhouse cannot be rented between 9am and 5pm, Monday through Friday. Access to the lower level during these hours requires prior approval from the EVRC. If you book a particular level, you’ll only have access to that designated area.

This is a residential community, and we ask that you be considerate of the neighbours who live nearby the Residents Clubhouse.

What are my responsibilities?

In addition to ensuring the clubhouse is left clean and ready to accommodate the next event,  all liquor, food and personal belongings must be removed following the event. Garbage must be bagged and left in the outside receptacles on the lower patio. The refrigerator, if used, must be cleaned out. 

A fireplace is available for use at the clubhouse. If you plan to use the fireplace, please inform the Residents Clubhouse staff during your walkthrough. Ensure that the flue is open prior to lighting the fire. The fire must be completely extinguished, and the glass doors closed, prior to leaving at the end of the event.

Be aware, the Residents Clubhouse is used regularly, and there may be other events scheduled during the same day or evening.

You have the option to arrange with Client Services for an outside cleaning service to be used.  In this case, there will be an additional cost for cleaning.

Original owners in Elbow Valley, along with their builders, contributed $750 to the Communities Forever Fund. Hopewell, the community’s developer, contributed $1000 per home. Since there are 700 lots in Elbow Valley, approximately 1.2 million dollars were contributed to the Communities Forever Fund. These funds were used to build the amenities in Elbow Valley, such as the Clubhouse, boathouse and the Bishop Gray gazebo, as well as to purchase such things as picnic tables, boats and firepits.